Junior Procurement Executive

Job Description

• Support procurement and vendor management activities.
• Source products and services based on organizational requirements.
• Coordinate with suppliers and vendors to fulfil purchasing requirements.
• Prepare and manage purchase orders and related documentation.
• Track deliveries and follow up with vendors to ensure timely procurement.
• Ensure procurement activities are completed in line with organizational requirements and procedures.

Key Responsibilities

• Handle purchase requisitions and coordinate end-to-end procurement activities.
• Coordinate with internal teams to understand purchasing requirements and ensure timely fulfilment.
• Source and evaluate products and services based on quality, pricing, availability, and delivery timelines.Identify, evaluate, and onboard reliable suppliers and vendors.
• Obtain and compare quotations from multiple vendors and support negotiations on pricing, payment terms, delivery schedules, and other commercial terms.
• Communicate with vendors regarding quotations, pricing, product/service availability, delivery schedules, and other procurement requirements.
• Prepare, issue, and track purchase orders while ensuring all required approvals are completed.Follow up with vendors to ensure timely delivery of materials and services.
• Evaluate vendor performance based on quality, pricing, service, reliability, and delivery, and maintain strong relationships with existing and new suppliers.
• Visit vendors and suppliers when required for meetings, negotiations, quality inspections, or business discussions.
• Monitor market prices and identify opportunities for cost optimization and savings.
• Support procurement activities within approved budgets and organizational procurement policies and procedures.
• Maintain and update procurement-related information in Zoho, including purchase orders, vendor records, quotations, and procurement status.
• Maintain accurate and up-to-date purchase, quotation, invoice, vendor, and other procurement documentation.
• Track inventory levels and coordinate with relevant teams for timely replenishment of materials when required.
• Coordinate with warehouse, finance, and operations teams regarding procurement, delivery, inventory, and payment requirements.
• Address and resolve basic vendor-related issues concerning delivery, quality, and supply.
• Ensure proper procurement records, approvals, and supporting documentation are maintained for audit and compliance purposes.
• Support the monitoring of vendor contracts, commitments, and other commercial obligations.

Required Skill & Experience

• 1–3 years of experience in procurement, purchasing, vendor management, or a related field.
• Good communication and negotiation skills.
• Ability to compare quotations and evaluate vendors based on price, quality, and delivery.
• Working knowledge of Zoho or similar ERP/procurement software.
• Good MS Office/Excel skills.
• Strong follow-up, coordination, and documentation skills.
• Willingness to travel locally/regionally to meet vendors and suppliers as required.
• Ability to work independently and coordinate effectively with internal teams.
• Candidates with experience in technology, engineering, manufacturing, or space-sector procurement will be an added advantage