Manager

Procurement & logistics · 8–10 years

Posted: Date not provided
Last verified at source: 2 days ago

Manager Procurement & logistics Roles & Responsibilities Procurement & Purchase Management * Lead and oversee the end-to-end procurement process, from **Purchase Requisition (PR)** creation through Purchase Order (PO) closure. * Ensure timely conversion of PRs into POs in accordance with defined timelines, procurement policies, and business requirements. * Review and maintain **Purchase Quotation Comparisons (QCS)** and lead negotiations with selected vendors on pricing, commercial terms, delivery schedules, and contractual conditions. * Monitor all open PRs and POs, ensuring timely closure, cancellation, or corrective action wherever required. * Maintain accurate and up-to-date procurement records, purchase data, and documentation within ERP systems such as **Tally, SAP, or Oracle**. * Ensure procurement activities support business continuity, operational requirements, and cost-effective sourcing. Strategic Sourcing & Vendor Management * Develop, evaluate, and maintain a reliable vendor network for domestic and international procurement. * Identify and onboard alternate and qualified vendors to ensure supply continuity and optimize procurement costs. * Lead vendor negotiations, contract discussions, and commercial evaluations with suppliers and logistics partners. * Establish and maintain strong supplier relationships while monitoring vendor performance, service levels, quality, and delivery commitments. * Identify opportunities for **cost savings, strategic sourcing, and spend optimization** across procurement categories. Supply Chain & Stakeholder Coordination * Coordinate closely with **Warehouse, Manufacturing, PPMC, Finance, and other internal stakeholders** to ensure uninterrupted material availability. * Liaise with external stakeholders including suppliers, logistics providers, transporters, hospitals, receivers, and customs authorities, wherever applicable. * Ensure timely delivery of materials and proactively resolve delays, shortages, quality issues, and supply disruptions. * Coordinate the timely return and replacement of rejected, damaged, or non-conforming materials. * Work closely with Warehouse teams to support effective inventory control and stock management. * Verify the **quantity, quality, condition, and expiry dates** of received materials, wherever applicable. * Ensure appropriate temperature monitoring and handling of temperature-sensitive materials in accordance with applicable requirements. International Procurement & Logistics * Manage and coordinate domestic as well as international procurement activities. * Support import/export processes, including coordination with suppliers, logistics partners, customs, and other relevant stakeholders. * Ensure procurement and logistics documentation is complete, accurate, and compliant with applicable regulations. * Monitor international shipments and proactively address potential delays or supply chain disruptions. Budgeting, MIS & Reporting * Monitor open PRs, purchase commitments, and procurement spend to support budgeting and financial planning. * Provide accurate and timely procurement data, analytics, and reports to senior management and the HOD. * Prepare and submit **weekly and monthly MIS reports** covering procurement performance, open orders, spend, vendor performance, and delivery status. * Analyze procurement data to identify trends, cost-saving opportunities, risks, and areas for improvement. * Support annual budgeting, spend analysis, forecasting, and cost-control initiatives. Compliance & Quality * Ensure procurement activities comply with company policies, applicable regulatory requirements, quality standards, and internal controls. * Maintain appropriate procurement documentation and records to support audits and regulatory inspections. * Ensure adherence to relevant **GMP/GDP and quality requirements** applicable to pharmaceutical, biotechnology, and healthcare environments. * Promote robust procurement practices that ensure quality, traceability, compliance, and supply continuity. Leadership & Process Improvement * Lead and mentor procurement team members, driving accountability, capability development, and individual performance. * Establish efficient procurement processes, workflows, and controls to improve operational effectiveness. * Identify opportunities for automation, process standardization, and digitalization of procurement activities. * Drive continuous improvement initiatives focused on **cost, quality, delivery, compliance, and operational efficiency**. * Support management in strategic procurement decisions and contribute to long-term supply chain planning. Key Performance Indicators (KPIs) * On-time delivery of products and materials. * Achievement of procurement **cost savings and cost optimization** targets. * Procurement spend managed within approved budgets. * Vendor performance, quality, and service-level adherence. * Compliance with applicable procurement, quality, and regulatory requirements. * Effective temperature monitoring and timeline management for sensitive materials. * Timely closure of PRs, POs, and procurement-related issues. * Supply continuity and reduction of procurement-related disruptions. * Continuous improvement in procurement processes and operational efficiency. * Effective collaboration with internal and external stakeholders. Qualifications & Experience * Master’s or Bachelor’s degree in **Supply Chain Management, Logistics, Business Administration, Commerce**, or a related field. * **8–10 years of relevant experience** in procurement, sourcing, and supply chain management. * **Mandatory experience in the Pharmaceutical, Biotechnology, or Healthcare industry**, preferably within a regulated environment. * Strong working knowledge of ERP systems such as **Tally, SAP, Oracle**, or equivalent platforms for procurement planning and inventory management. * Proven experience in **vendor management, strategic sourcing, contract negotiation, and supplier development**. * Hands-on experience in both **domestic and international procurement**, including import/export processes. * Strong understanding of regulatory compliance, quality standards, and procurement documentation, with knowledge of **GMP/GDP** preferred. * Experience in **budget planning, spend analysis, cost optimization, and procurement forecasting**. * Certification in Supply Chain or Procurement, such as **APICS or CIPS**, will be an added advantage. * Strong proficiency in **MS Excel, data analysis, reporting, and procurement analytics**. Desired Qualities * Strong leadership capabilities with the ability to mentor, motivate, and drive team performance. * Excellent analytical and problem-solving skills. * Strong strategic thinking and commercial acumen. * Ability to work independently while effectively collaborating with cross-functional teams. * Ability to work under pressure and manage multiple priorities within strict timelines. * Proactive approach with a strong willingness to learn and adapt. * High level of attention to detail and commitment to process accuracy. * Strong proficiency in **Microsoft Office Suite** and ERP systems. * Excellent communication, negotiation, and interpersonal skills. * Strong stakeholder management capabilities across internal teams, vendors, and external partners. * Ability to analyze data, prepare presentations, and provide insights that support business decision-making. * Strong ownership, accountability, and execution-oriented mindset. * Ability to drive continuous improvement and operational excellence.